I. PROJECT DEVELOPMENT AND ADMINISTRATION
 

• CLASSIC RESOURCES:

  • Science and the Endless Frontier: A Report to the President by Vannevar Bush (1945)

  • Allocating Federal Funds for Science and Technology - National Academy of Sciences (1995)

1. Collection and Dissemination of Information
    

   1. Marketing - Internal and External

      1. Identification of funding opportunities

         • Sample list of resources: SRA's GrantsWeb/Resources

         • Sample list of resources: University of Washington

         • Sample list of private organizations: SRA's GrantsWeb/Resources - Private Funding

         • Glossary from Grants.com

         • Sample list of RFPs: NIH

         • Office of the Federal Register

         • Sample service provider: InfoEd, COS

         • Sample campus dissemination: Penn State GIS and University of Missouri - Columbia

      2. Identification of internal capabilities

         • Sample keyword glossary: UCLA Sponsored Research Glossary

         • Sample list of faculty Interests: Optical Sciences

         • Sample faculty database: University of Washington

   2. Resource Documents, Application Materials and Information

      • Sample agency proposal guide: National Science Foundation

      • Sample application form service: University of Texas

      • Sample application form download: Indiana University

      • Sample application form download: NIH Office of Extramural Research

   3. Dissemination of Information/Publications

      • Sample campus newsletter: Ball State and University of Pittsburgh

      • Checklist: Publications

   4. Liaison

      1. Internally

      2. Funding Sources
         Federal Agencies Directory

      3. Cooperative Arrangements
         OMBCircular 102
         Grant or Cooperative Agreement 
         Grants/contracts what is the difference                  

   5. Public Relations
      General Overview
      Other

   6. Agency Structure and Practice
      NSF at a Glance

   7. NSF Update

   8. Office of Extramural Research NIH Overview
      NIH Frequently asked questions

   9. NIH Update
       

2. Proposal Development
    

   1. Proposal Writing

      • Sample tips: Ohio State University

      • Sample guide: Art of writing proposals

      • NSF Guide for Proposal Writing

      • CFDA Developing and Writing Grant Proposals

      • Proposal writing for short guide course

      • Sample guide: University of Montana

      • Sample proposal writing course: The Foundation Center

      • Agency View:

        • Rating Grant Applications at the NIH

        • Frequently Asked Questions on Proposal Preparation (NIH)

        • NIH Peer Review Notes

        • Glossary of Funding & Policy Terms & Acronyms National Institute of Allergy & Infectious DiDiseases (NIAID)

   2. Budget Preparation

      • Sample guide: Penn State

      • Sample guide: University of Montana, USASpending.gov

   3. Documentation to Meet Sponsor Requirements

      • Sample university policy: Creighton University

   4. Internal Proposal Processing

      • Sample university policy: University of California

   5. Negotiation Techniques

      • Becoming a Complete Negotiator (The Negotiation Institute)

   6. Contracting Basics

      • An Overview of Contracting

      • Checklist: Contracts

      • Checklist: Indemnification

      • Checklist: Confidentiality

      • Online Legal Dictionary

      • Nolo Legal Glossary

3. Administration of Awards
    

   • Overview: COGR Good Practices Principle (Word Document)

   1. Monitoring Activity

   2. Reports on Progress and Financial Status

   3. Continuation Funding

   4. Close Out

   5. Changes in Project Status

      • Sample university policy: Penn State

4. Ethics and Professionalism
    

   • Overview:

     • On Being a Scientist: Responsible Conduct in Research -- National Academy Press

     • OPRR Compliance Oversight Procedures

     • Objectivity in Research  

   1. Conflict of Interest

      • Overview: NIH Policy FAQ's
        NSF Policy from Federal Register July 11, 1995 (PDF File)
        PHS Policy from Federal Register July 11, 1995 (PDF File)
        Conflict of Interest from On Being a Scientist -- NAP
        AAU's Framework Documents on Managing Financial Conflicts of Interest

      • Compliance Requirements at a Glance

      • Sample policies: AUTM

   2. Bioethics

      • President’s Council on Bioethics

      • Bioethics Resources

   3. Human Subjects

      • Overview

      • Underlying statute: Sec. 474a. of the National Research Act, P.L. 93-348

      • Basic Regulation

        • Final Common Rule (Federal Register June 18, 1991) (PDF File)

        • HHS

        • 45CFR Part 46

        • Exempted Research and Research That May Undergo Expedited Review

      • History: The Belmont Report -- Ethical Principals and Guidelines for the Protection of Human Subjects in Research

      • Sample university policy: University of California

      • Overview of human subject protection procedures:

        • Policy guidance

        • COGR Good Practices Principle (Word Document)

        • Frequently Asked Questions about Human Services Protection (OPRR)

      • Sample professional association principles: American Psychological Association

      • Guidelines for Clinical Trials

      • Clinical Trials (useful information including a glossary)

      • Other FDA sites: Information Sheet Guidance, Manuals-Publications, RCR-Common Rule

   4. Animal Care

      • Underlying statute: Health Research Extension Act of 1985

      • Underlying statute: Laboratory Animal Welfare Act (7 USC Chapter 54)

        • OPRR: PHS Policy on Humane Care and Use of Laboratory Animals Tutorial

        • Frequently Asked Questions about the Public Health Service Policy on Humane Care and Use of Laboratory Animals: 1995

      • Basic regulation:

        • PHS Policy on Humane Care and Use of Laboratory Animals

      • Basic Reading

        • Guide for the Care and Use of Laboratory Animals -- National Academy Press

        • ARENA Institutional Animal Care and Use of Laboratory Animals

        • Animals-AAALAC

      • Sample university policy: University of California

      • Sample university policy: University of Texas Health Science Center

      • Overview of animal care procedures:

        • COGR Good Practices Principle (Word Document)

        • Use of Electronic Communications for IACUC Functions

        • OPRR - Laboratory Animal Welfare

        • Index to OPRR Reports and Published Articles Authored by the OPRR Division of Animal Welfare

        • Frequently Asked Questions about the Public Health Service Policy on Humane Care and Use of Laboratory Animals

          • FAQ's of 1991

          • FAQ's of 1993

          • FAQ's of 1995

          • FAQ's of 1997

   5. Professional

      • Professional Conduct: On Being a Scientist: Responsible Conduct in Research -- National Academy Press

      • Misconduct in Science:

        • Misconduct in Science from On Being a Scientist -- National Academy Press

        • AAU's Framework for Institutional Policies and Procedures to Deal With Fraud in Research

        • Responsibility of PHS Awardee and Applicant Institutions for Dealing With and Reporting Possible Misconduct in Science

        • Integrity and Misconduct in Research Commission on Research Integrity (PDF File)

      • Model Policies: Office of Research Integrity Model Policy on Scientific Misconduct (PDF File)

5. Intellectual Property
    

   • Overview:

     • COGR Good Practices Principles (Word Document)

     • What is Intellectual Property

     • Overview of Intellectual Property

     • IP: The Practical and Legal Fundamentals (by T. G. Field, Jr.) via Franklin Pierce Law Center

     • Technology Transfer

     • IP Links

     • Checklist

   1. Patents and Trademarks

      • US Patent - Trademark Office

      • Patent Law: Patent Law from KuesterLaw

      • Overview of patent law: COGR Guide to Bayh-Dole Act (PDF File)

        • Patent Information from the U.S. Patent Office

        • General Information Regarding Patents from the U.S. Patent & Trademark Office

        • Provisional Application for Patent

      • Patent law materials: Legal Information Institute, Cornell University Law School

      • Trademark law materials: Legal Information Institute, Cornell University Law School

      • Clemson University Glossary of IP Terms

      • All About Trademarks

        • Basic Facts About Registering Trademarks from the U.S. Patent & Trademark Office

      • Sample university policy: University of California

   2. Copyrights

      • Copyright law: Copyright Law from Cornell

      • Copyright basics: Copyright Basics from the Copyright Office

      • Copyright Office: Copyright Office Web Site

      • Copyright Office Circulars: Government Publications: Office Circulars

      • Copyright law material: Legal Information Institute, Cornell University Law School

      • Sample legal primer: Multimedia Law by J. Dianne Brinson and Mark F. Radcliffe

      • Copyright resources: Multimedia Law for Webbuilders and Multimedia Authors

   3. Licensing

      • Intellectual Property Rights

      • Overview of university licensing programs: COGR Q&A

   4. Commercialization

      • Access to Research Tools: Report of the NIH Working Group on Research Tools--6/4/98

      • Overview of technology transfer: COGR Q&A

      • Definition of right of publicity: Legal Information Institute, Cornell University Law

   5. Data

      • Overview of policy considerations: COGR Guide

      • Treatment of data: Experimental Techniques and the Treatment of Data from On Being a Scientist--NAP

   6. Proprietary Information

      • Overview of trade secrets: The Seamless Web

   7. University-Industry Research Relationships

      • Overview: COGR Guide

II. LEGAL REQUIREMENTS AND SPONSOR INTERFACE

1. Regulations and Statutes

   1. Overview of Regulatory and Legislative Process

      • Sample overview: University of California

   2. Governmental Relations

      • Overview: Council on Governmental Relations (COGR)

   3. Mandated Requirements

2. Compliance - Federal/Sponsors and General Management Practices
    

   1. Representations and Certifications

      • Sample university guidance: University of California

   2. Federal Management Requirements

      • Federal Acquisition Regulations (FAR)

        • Full-text version of entire FAR

        • Federal Acquisition Regulations via SRA Grants International

        • Federal Acquisition Regulations - FAC Looseleaf

        • FAR - Frequently Asked Questions

      • Federal Acquisition Regulation Supplements

        • Listing of Department of Defense FAR Supplement (DFARS) Clauses

        • Listing of NASA FAR Supplement (NFS) Clauses

        • Listing of Department of Energy FAR Supplement (DEAR) Clauses

        • University of CA, Santa Cruz – FAR Clauses

      • OMB Circulars

        • OMB Circulars

      • Federal Agency Grant Requirements

        • NIH Grants Policy Statement

        • National Science Foundation Grant Policy Manual

        • Federal Demonstration Project General Terms and Conditions

      • Other Federal Regulations

        • FedWorld's Cost Accounting Standards Index

        • U.S. Code (USC)

        • U.S. House of Representatives

   3. Institution Committees

      • Institutional Review Board

        • 45CFR Part 46

      • Institutional Animal Care and Use Committee

        • PHS Policy on Human Care and Use of Laboratory Animals

        • Guide for the Care and Use of Laboratory Animals -- National Academy Press

      • Other

   4. Federal Disclosure Requirements   Family Education Rights and Privacy Act (FERPA)

   5. Institutional and Sponsor Publication Requirements

      • First amendment law materials: Legal Information Institute, Cornell University Law School

      • Sample university policy: University of California

   6. Federal Labor Standards

      • Sample university policy: University of California

3. Federal/Sponsor Appeal Procedures
    

   • Appeal procedures under HHS awards: DHHS Web Server

   • Appeal procedures under GSA contracts: "Doing Business with GSA" Booklet

4. Legal Authority
    

   1. Delegations of Authority

      Sample university policy: University of California

III. FINANCIAL MANAGEMENT

1. Budgeting/Accounting
    

   • Overview of fiscal administration: COGR Good Practices Principle (Word Document)

   1. Accounting Systems

      • Determining allowability of costs

        • Sample university policy: Penn State

        • Sample university policy: University of California

      • Allocating costs

        • Sample university policy, PI responsibilities: Arizona State University

        • Comparison of Cost Principles

   2. Management information systems

      • Sponsor documents

      NSF Grant Policy Manual

      NASA Grant and Cooperative Agreement Handbook

      Education Department General Administrative Regulations (EDGAR)

      • Internal documents

        • Sample university policy: University of California

        • Duke effort reporting

   3. Special projects

      • Effort reporting: Carnegie Mellon University

      • Service centers

      • Program income

        • Sample university policy: Penn State

      • Internal controls

        • Sample university policy: University of California

      • Gifts vs. grants

        • Sample university policy: University of Pittsburgh

2. Costs
    

   1. Direct costs

      • Sample university policy: University of California

   2. Indirect costs (overhead)

      • Sample university policy: University of California

      • Sample university policy: Penn State

   3. Indirect cost rates

      • Development

      • Negotiation

   4. Cost sharing and matching

      • Sample university policy: University of California

3. Sponsor Financial Reporting
    

4. Audit
    

   • Overview of audits

   • Self Assesment

   • Overview of general management reviews

   1. Types

   2. Internal and External Requirements

      • Sample university policy: University of California

IV. GENERAL MANAGEMENT

General Topics

• Tools and Techniques for Business Process Reengineering

1. Facility Management

   1. Overview of property management: COGR Good Practices Principle (Word Document)
      A. Specialized Facilities
      B. Overview of Specialized Facilities
              Lab Type Definitions
              Green Building

   2. Property Utility and Equipment Management

      • Inventory control

        • Sample university policy: University of California

      • Sale/disposal of equipment and property

        • Sample university policy: University of California

      • Lease vs. purchase

        • Sample university policy: University of California

      • Capital expenditures

      • Sharing/pooling

      • Central services

   3. Safety and Health Requirements and Procedures

      • Overview of safety and health procedures

      • Sample university policy: University of California

   4. Hazardous and Nonhazardous Materials

   5. Security

      • Sample university policy

   6. Renovation and Construction - Differentiation & Impact Analysis

   7. Biohazards

      • Overview

   8. Export Control

   9. Other

2. Contracts and Purchasing
    

   • Overview of procurement

   1. Basic Legal Concepts

      • Overview of U.S. contract law: Legal Information Institute, Cornell University Law School

      • Title 41 U.S. Code, Public Contracts: Legal Information Institute, Cornell University Law School

   2. Management of Contracts and Purchasing

      • General

        • Sample university policy: University of California

      • Consulting Agreements

        • Sample university policy: Penn State

   3. Termination and Appeals

      • Discussion of contract term, termination, & extension issues: ARL/Cause/Educom Coalition for Networked Information

      • Appeal procedures under HHS awards: DHHS Web Server

      • Appeal procedures under GSA contracts: "Doing Business with GSA" Booklet

3. Records Management
    

   • Overview

   • Sample university policy: University of California

4. Human Resource Management
    

   • Overview

   1. Performance, Accountability and Human Resources

      • Sample university policy: New Mexico State University

   2. Affirmative Action/Equal Employment Opportunity

      • Employment discrimination law materials: Legal Information Institute, Cornell University Law School

      • Sample university policy: University of California

Glossary of Research Terms and Other Helpful Resources: 

Glossary of Funding & Policy Terms & Acronyms National Institute of Allergy & Infectious Diseases (NIAID)

RA Index of commonly used Acronyms

OMB Intergovernmental Review (EO 12372)

DHHS GrantsNet – contains several useful urls

Grant reform OMB PL 106-107

US Government Agencies & Organizations