I. PROJECT DEVELOPMENT AND ADMINISTRATION
 

• CLASSIC RESOURCES:

  • Science and the Endless Frontier: A Report to the President by Vannevar Bush (1945)

  • Allocating Federal Funds for Science and Technology - National Academy of Sciences (1995)

1. Collection and Dissemination of Information
    

   1. Marketing - Internal and External

      1. Identification of funding opportunities

         • Sample list of resources: SRA's GrantsWeb/Resources

         • Sample list of resources: University of Washington

         • Sample list of private organizations: SRA's GrantsWeb/Resources - Private Funding

         • Glossary from Grants.com

         • Sample list of RFPs: NIH

         • Office of the Federal Register

         • Sample service provider: InfoEd, COS

         • Sample campus dissemination: Duke University and University of Missouri - Columbia

      2. Identification of internal capabilities

         • Sample keyword glossary: UCLA Sponsored Research Glossary

         • Sample list of faculty Interests: Optical Sciences

         • Sample faculty database: University of Washington

   2. Resource Documents, Application Materials and Information

      • Sample agency proposal guide: National Science Foundation

      • Sample application form service: University of Texas

      • Sample application form download: Indiana University

      • Sample application form download: NIH Office of Extramural Research

   3. Dissemination of Information/Publications

      • Sample campus newsletter: Ball State and University of Pittsburgh

      • Checklist: Publications

   4. Liaison

      1. Internally

      2. Funding Sources
         Federal Agencies Directory

      3. Cooperative Arrangements
         OMBCircular 102
         Grant or Cooperative Agreement 
         Grants/contracts what is the difference                  

   5. Public Relations
      General Overview
      Other

   6. Agency Structure and Practice
      NSF at a Glance

   7. NSF Update

   8. NSF FAQ

   9. Office of Extramural Research NIH Overview
      NIH Frequently asked questions

   10. NIH Update
        

2. Proposal Development
    

   1. Proposal Writing

      • Sample tips: Ohio State University

      • Sample guide: Art of writing proposals

      • NSF Guide for Proposal Writing

      • CFDA Developing and Writing Grant Proposals

      • Proposal writing for short guide course

      • Sample guide: University of Montana

      • Sample proposal writing course: The Foundation Center

      • Agency View:

        • Rating Grant Applications at the NIH

        • Frequently Asked Questions on Proposal Preparation (NIH)

        • NIH Peer Review Notes

        • Glossary of Funding & Policy Terms & Acronyms National Institute of Allergy & Infectious Diseases (NIAID)

   2. Budget Preparation

      • Sample guide: Penn State

      • Sample guide: University of Montana, USASpending.gov

   3. Documentation to Meet Sponsor Requirements

      • Sample university policy: Creighton University

   4. Internal Proposal Processing

      • Sample university policy: University of California

   5. Negotiation Techniques

      • Becoming a Complete Negotiator (The Negotiation Institute)

   6. Contracting Basics

      • An Overview of Contracting

      • Checklist: Contracts

      • Checklist: Indemnification

      • Checklist: Confidentiality

      • Online Legal Dictionary

      • Nolo Legal Glossary

3. Administration of Awards
    

   • Overview: COGR Good Practices Principle (Word Document)

   1. Monitoring Activity

   2. Reports on Progress and Financial Status

   3. Continuation Funding

   4. Close Out

   5. Changes in Project Status

      • Sample university policy: Penn State

4. Ethics and Professionalism
    

   • Overview:

     • On Being a Scientist: Responsible Conduct in Research -- National Academy Press

     • OPRR Compliance Oversight Procedures

     • Objectivity in Research  

      

   1. Conflict of Interest

      • Overview: NIH Policy FAQ's
        NSF Policy from Federal Register July 11, 1995 (PDF File)
         

      • PHS Policy

   2. Bioethics

      • President’s Council on Bioethics

      • Bioethics Resources

   3. Human Subjects

      • Overview

      • Underlying statute: Sec. 474a. of the National Research Act, P.L. 93-348

      • Basic Regulation

        • Final Common Rule (Federal Register June 18, 1991) (PDF File)

        • HHS

        • 45CFR Part 46

        • Exempted Research and Research That May Undergo Expedited Review

      • History: The Belmont Report -- Ethical Principals and Guidelines for the Protection of Human Subjects in Research

      • Sample university policy: University of California

      • Overview of human subject protection procedures:

        • Policy guidance

        • COGR Good Practices Principle (Word Document)

        • Frequently Asked Questions about Human Services Protection (OPRR)

      • Sample professional association principles: American Psychological Association

      • Guidelines for Clinical Trials

      • Clinical Trials (useful information including a glossary)

      • Other FDA sites: Information Sheet Guidance, Manuals-Publications, RCR-Common Rule

   4. Animal Care

      • Underlying statute: Health Research Extension Act of 1985

      • Underlying statute: Laboratory Animal Welfare Act (7 USC Chapter 54)

        • OPRR: PHS Policy on Humane Care and Use of Laboratory Animals Tutorial

        • Frequently Asked Questions about the Public Health Service Policy on Humane Care and Use of Laboratory Animals: 1995

      • Basic regulation:

        • PHS Policy on Humane Care and Use of Laboratory Animals

      • Basic Reading

        • Guide for the Care and Use of Laboratory Animals -- National Academy Press

        • ARENA Institutional Animal Care and Use of Laboratory Animals

        • Animals-AAALAC

      • Sample university policy: University of California

      • Sample university policy: University of Texas Health Science Center

      • Overview of animal care procedures:

        • COGR Good Practices Principle (Word Document)

        • Use of Electronic Communications for IACUC Functions

        • OPRR - Laboratory Animal Welfare

        • Index to OPRR Reports and Published Articles Authored by the OPRR Division of Animal Welfare

        • Frequently Asked Questions about the Public Health Service Policy on Humane Care and Use of Laboratory Animals

          • FAQ's of 1991

          • FAQ's of 1993

          • FAQ's of 1995

          • FAQ's of 1997

   5. Professional

      • Professional Conduct: On Being a Scientist: Responsible Conduct in Research -- National Academy Press

      • Responsible Conduct in Research

      • Misconduct in Science:

        • Research Misconduct

        • AAU's Framework for Institutional Policies and Procedures to Deal With Fraud in Research

        • Responsibility of PHS Awardee and Applicant Institutions for Dealing With and Reporting Possible Misconduct in Science

        • Integrity and Misconduct in Research Commission on Research Integrity (PDF File)

      • Model Policies: Office of Research Integrity Model Policy on Scientific Misconduct (PDF File)

5. Intellectual Property
    

   • Overview:

     • COGR Good Practices Principles (Word Document)

     • What is Intellectual Property

     • Overview of Intellectual Property

     • Technology Transfer

     • IP Links

     • Checklist

   1. Patents and Trademarks

      • US Patent - Trademark Office

      • Patent Law: Patent Law from KuesterLaw

      • Overview of patent law: COGR Guide to Bayh-Dole Act (PDF File)

        • Patent Information from the U.S. Patent Office

        • General Information Regarding Patents from the U.S. Patent & Trademark Office

        • Provisional Application for Patent

      • Patent law materials: Legal Information Institute, Cornell University Law School

      • Trademark law materials: Legal Information Institute, Cornell University Law School

      • Clemson University Glossary of IP Terms

      • US Trademark Law

        • Basic Facts About Registering Trademarks from the U.S. Patent & Trademark Office

      • Guideline for Trademark Licensing

   2. Copyrights

      • Copyright law: Copyright Law from Cornell

      • Copyright basics: Copyright Basics from the Copyright Office

      • Copyright Office: Copyright Office Web Site

      • Copyright Office Circulars: Government Publications: Office Circulars

      • Copyright law material: Legal Information Institute, Cornell University Law School

   3. Licensing

      • Intellectual Property Rights

      • Overview of university licensing programs: COGR Q&A

   4. Commercialization

      • Access to Research Tools: Report of the NIH Working Group on Research Tools--6/4/98

      • Overview of technology transfer: COGR Q&A

      • Definition of right of publicity: Legal Information Institute, Cornell University Law

   5. Data

      • Overview of policy considerations: COGR Guide

      • Treatment of data

   6. Proprietary Information

      • Overview of trade secrets

   7. University-Industry Research Relationships

      • Overview: COGR Guide

II. LEGAL REQUIREMENTS AND SPONSOR INTERFACE

1. Regulations and Statutes

   1. Overview of Regulatory and Legislative Process

      • Sample overview: University of California

   2. Governmental Relations

      • Overview: Council on Governmental Relations (COGR)

   3. Mandated Requirements

2. Compliance - Federal/Sponsors and General Management Practices
    

   1. Representations and Certifications

      • Guidance

   2. Federal Management Requirements

      • Federal Acquisition Regulations (FAR)

        • Full-text version of entire FAR

        • Federal Acquisition Regulations via SRA Grants International

        • Federal Acquisition Regulations - FAC Looseleaf

        • FAR - Frequently Asked Questions

      • Federal Acquisition Regulation Supplements

        • Listing of Department of Defense FAR Supplement (DFARS) Clauses

        • Listing of NASA FAR Supplement (NFS) Clauses

        • Listing of Department of Energy FAR Supplement (DEAR) Clauses

        • University of CA, Santa Cruz – FAR Clauses

      • OMB Circulars

        • OMB Circulars

      • Federal Agency Grant Requirements

        • NIH Grants Policy Statement

        • National Science Foundation Grant Policy Manual

        • Federal Demonstration Project General Terms and Conditions

      • Other Federal Regulations

        • FedWorld's Cost Accounting Standards Index

        • U.S. Code (USC)

        • U.S. House of Representatives

   3. Institution Committees

      • Institutional Review Board

        • 45CFR Part 46

      • Institutional Animal Care and Use Committee

        • PHS Policy on Human Care and Use of Laboratory Animals

        • Guide for the Care and Use of Laboratory Animals -- National Academy Press

      • Other

   4. Federal Disclosure Requirements   Family Education Rights and Privacy Act (FERPA)

   5. Institutional and Sponsor Publication Requirements

      • First amendment law materials: Legal Information Institute, Cornell University Law School

      • Sample university policy: University of California

   6. Federal Labor Standards

      • Sample university policy: University of California

3. Federal/Sponsor Appeal Procedures
    

   • Appeal procedures under HHS awards: DHHS Web Server

   • Appeal procedures under GSA contracts: "Doing Business with GSA" Booklet

4. Legal Authority
    

   1. Delegations of Authority

      Sample university policy: University of California

III. FINANCIAL MANAGEMENT

1. Budgeting/Accounting
    

   • Overview of fiscal administration: COGR Good Practices Principle (Word Document)

   1. Accounting Systems

      • Determining allowability of costs

        • Sample university policy: Penn State

        • Sample university policy: University of California

      • Allocating costs

        • Sample university policy, PI responsibilities: Arizona State University

        • Comparison of Cost Principles

   2. Management information systems

      • Sponsor documents

      NSF Grant Policy Manual

      NASA Grant and Cooperative Agreement Handbook

      Education Department General Administrative Regulations (EDGAR)

      • Internal documents

        • Sample university policy: University of California

        • Duke effort reporting

   3. Special projects

      • Effort reporting: Duke Effort Reporting

      • Service centers

      • Program income

        • Sample university policy: Penn State

      • Internal controls

        • Sample university policy: University of California

      • Gifts vs. grants

        • Sample university policy: University of Pittsburgh

2. Costs
    

   1. Direct costs

      • Sample university policy: University of California

   2. Indirect costs (overhead)

      • Sample university policy: University of California

      • Sample university policy: Penn State

   3. Indirect cost rates

      • Development

      • Negotiation

   4. Cost sharing and matching

      • Sample university policy: University of California

3. Sponsor Financial Reporting
    

4. Audit
    

   • Overview of audits

   • Self Assessment

   • OMB Circulars

   • NIH Requirements

   • NEA Guidelines for OMB Circular 133 Audits

   • Overview of General Management Control

   1. Types
      Uniform guide for initial review of 133 audit Reports

   2. Internal and External Requirements
      Best Practices  
      133 Audit property Guidance

IV. GENERAL MANAGEMENT

General Topics

• Tools and Techniques for Business Process Reengineering

1. Facility Management

   1. Overview of property management: COGR Good Practices Principle (Word Document)
      A. Overview of Specialized Facilities
              Lab Type Definitions
              Green Building

   2. Property Utility and Equipment Management

      • Inventory control

        • Sample university policy: University of California

      • Sale/disposal of equipment and property

        • Sample university policy: University of California

      • Lease vs. purchase

        • Sample university policy: University of California

      • Capital expenditures

      • Sharing/pooling

      • Central services

   3. Safety and Health Requirements and Procedures

      • Overview of safety and health procedures

      • Sample university policy: University of California

   4. Hazardous and Nonhazardous Materials

   5. Security

      • Sample university policy

   6. Renovation and Construction

   7. Biohazards

      • Overview

   8. Export Control

   9. Other

2. Contracts and Purchasing
    

   • Overview of procurement

   1. Basic Legal Concepts

      • Overview of U.S. contract law: Legal Information Institute, Cornell University Law School

      • Title 41 U.S. Code, Public Contracts: Legal Information Institute, Cornell University Law School

   2. Management of Contracts and Purchasing

      • General

        • Sample university policy: University of California

      • Consulting Agreements

        • Sample university policy: University of Virginia

   3. Termination and Appeals

      • Discussion of contract term, termination, & extension issues: ARL/Cause/Educom Coalition for Networked Information

      • Appeal procedures under HHS awards: DHHS Web Server

      • Appeal procedures under GSA contracts: "Doing Business with GSA" Booklet

3. Records Management
    

   • Overview

   • Sample university policy: University of California

4. Human Resource Management
    

   • Overview

   1. Performance, Accountability and Human Resources

      • Sample university policy: New Mexico State University

   2. Affirmative Action/Equal Employment Opportunity

      • Employment discrimination law materials: Legal Information Institute, Cornell University Law School

      • Sample university policy: University of California

Glossary of Research Terms and Other Helpful Resources: 

Glossary of Funding & Policy Terms & Acronyms National Institute of Allergy & Infectious Diseases (NIAID)

RA Index of commonly used Acronyms

OMB Intergovernmental Review (EO 12372)

DHHS GrantsNet – contains several useful urls

Grant reform OMB PL 106-107

US Government Agencies & Organizations